Group transport organisation
for special
events and gatherings
Luxury van and minibus transfer with a private chauffeur — for corporate conferences, business delegations, weddings and sports teams. Coordination from the first call to the final ride. Groups of 5 to 200 participants.
- 10+ years of experience
in luxury transport - 500+ successfully organised
group events - 200 participants in a single
coordinated operation - 24/7 project manager support
throughout the event
More than transport — end-to-end transport organisation
When you organise a business conference, corporate gathering or formal reception for a larger group, transport logistics must not be a source of stress. Grand Solutions provides comprehensive group transport with a chauffeur in Belgrade and Serbia — from the first conversation to the final ride.
Our fleet of Mercedes vans and minibuses, together with dedicated project managers and on-site coordinators, ensures that every participant at your event arrives on time, comfortably and without complications. We organise transport for groups of 5 to 200 participants — for a single-day transfer or multi-day conference logistics.
Unlike scheduled or shared taxi services, every vehicle in our fleet is reserved exclusively for your group. You choose the time, pickup location and destination — our team handles all the details in between. We are available for congress tourism, delegation transport, formal occasions and all other situations when groups do not want to compromise on transport quality.
What occasions do we organize group transport for?
Every event has unique transport requirements. Here are the situations we work in most often — click a service for more details.
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Congress tourism and conferences
Organized shuttle service for congress participants — delegate reception from the airport, transport to the congress center and hotels, VIP transfer for speakers.
Congresses -
Corporate gatherings and team building
Transport for the entire team to the destination and back, tailored to your schedule. The driver waits throughout the entire program. Invoice for the company.
Corporate -
State and business delegations
Protocol transport for foreign delegations from Nikola Tesla Airport, to official receptions and between locations. Discretion and experience working with diplomatic guests.
Delegations -
Weddings and formal celebrations
Organized guest transport between locations — hotel, church, restaurant. Coordination of multiple vehicles at the same time, elegance tailored to the special occasion.
Formal events -
Airport transfers for groups
Organized meet-and-greet and send-off at Nikola Tesla Airport — flight tracking, baggage assistance, coordination of multiple vehicles for simultaneous group arrival.
Airport -
Intercity and cross-border transport
Group transfers between cities in Serbia and the region — Novi Sad, Niš, Zlatibor, Kopaonik, as well as cross-border transport to Croatia, Montenegro, BiH and Hungary.
Transfer
How does group transport organization work?
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Consultation and planning
Contact us with the details — number of participants, locations, dates, schedule. Our project manager analyzes your needs and proposes an optimal solution with the appropriate vehicle types. Send your inquiry via the online form or by calling +381 65 373 7448.
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Plan preparation and coordination
We create a detailed transport plan — ride schedules, pickup points, and vehicle allocation. For larger events, we assign an on-site coordinator who serves as your link between the organization and the drivers throughout the entire duration.
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Execution on the day of the event
Our drivers are on site 15 minutes before the agreed time. The on-site coordinator monitors the flow of the group, responds to schedule changes, and ensures smooth transport operations. You focus on the event — we handle the logistics.
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Support and wrap-up
We are available throughout the entire day of the event for schedule changes and exceptional situations. After completion, you receive confirmation of all rides and an invoice for legal entities — everything clear and in writing.
Fleet for group transport
All vehicles are newer-model Mercedes-Benz, regularly serviced and thoroughly cleaned before every ride. We select the vehicle based on the number of participants and the level of service your event requires.
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VIP groupMercedes V Klasa
Up to 7 passengers · Up to 7 suitcases
Extra Long — premium for VIP groups and delegations -
Van classMercedes Vito Tourer
Up to 8 passengers · Spacious luggage area
Reliable and comfortable for corporate groups -
MinibusMercedes Sprinter
Up to 19 passengers · Large luggage space
Ideal for conferences, sports teams, weddings -
Coordinated fleetCombined fleet
Multiple vehicles, one coordinator
For groups above 19 and large events up to 200 participants
What is included in every ride
The price you agree on is the price you pay. No additional surcharges, hidden fees or surprises on the invoice.
- Dedicated project manager
A single point of contact for everything — from planning to the end of the event. Available 24/7 throughout the engagement.
- On-site coordinator
For larger events, we assign an on-site coordinator — a real-time link between organisers, guests and drivers.
- Professional uniformed chauffeurs
Trained for protocol and corporate work. English language, discretion and punctuality — standard terms of engagement.
- In-vehicle Wi-Fi
Free Wi-Fi for all passengers in every vehicle. Productivity on the road — no mobile data costs.
- Refreshments for all passengers
Bottled water in every vehicle. On request: coffee, juices and appropriate beverages for formal and corporate occasions.
- Luggage assistance
The chauffeur assists with luggage at every pickup and drop-off. Special attention for international guests and older participants.
- Flexible schedule
We respond to schedule changes in real time — no surcharges or complications. Last-minute changes are part of our daily routine.
- Invoicing for legal entities
VAT invoice in RSD or EUR for all corporate clients. Monthly framework agreement for regular customers by arrangement.
- Fuel, tolls and insurance
Everything included in the agreed price — fuel, motorway and toll charges, passenger and vehicle insurance. No surprises at the end of the ride.
Most common questions about group transport organization
Everything you need to make a decision. For details not covered here, contact us directly — we respond the same day.
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How many passengers can one vehicle accommodate?
Depending on the model you choose: Mercedes V Klasa accommodates up to 7 passengers with up to 7 suitcases, Mercedes Vito Tourer accommodates up to 8 passengers, and Mercedes Sprinter can transport up to 19 passengers.
For groups of more than 19 passengers, we organize a coordinated fleet of multiple vehicles with a single central coordinator who manages the entire operation. View the complete van rental with driver offer or contact us for a tailored quote.
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Is the transport exclusively for my group?
Yes. Every vehicle is reserved exclusively for your group — you never share space with unknown passengers in any scenario. We do not offer scheduled or shared transport.
You set the departure time, pickup location and destination. Transport is door to door. For individual VIP transport for one or two people, see our vehicle rental with driver service.
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How far in advance should I book transport organization?
For smaller groups and one-day transfers — we are available even on shorter notice. For corporate events, conferences and gatherings with multiple vehicles we recommend contacting us at least 7–14 days in advance so we can secure optimal logistics and the vehicles you need.
For congress tourism and multi-day gatherings, contact us ideally one month in advance. Send an inquiry now →
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What happens if the schedule changes on the day of the event?
Our project manager and on-site coordinator are available in real time throughout the entire event. We adapt to schedule changes without additional stress for you — time adjustments, additional stops or route changes are handled on the go.
Experience with transport of state delegations and large congresses has taught us that every event changes at some point — and that flexibility is not an option, but a standard.
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Is an on-site coordinator included?
For group events with multiple vehicles or multiple pickup points, an on-site coordinator is part of the standard service. They are on site, in uniform, and handle guest reception, directing them to vehicles and communication with drivers.
For smaller groups and one-day transfers, coordination takes place via direct contact between the project manager and the driver.
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Do you offer invoicing for companies and organizations?
Yes. VAT invoice in RSD or EUR is available for all legal entities. Monthly framework agreements are also possible for regular corporate clients.
For regular engagements — weekly team transport, corporate employee transport or long-term projects — also see our business transport for companies. Contact us via the booking form and you will receive a quote within one hour.
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Do you cover destinations outside Belgrade and Serbia?
Yes. We organize group transport on all routes in Serbia — Novi Sad, Niš, Zlatibor, Kopaonik, Vrnjačka Banja — as well as cross-border transport for Croatia (Zagreb, Split, Dubrovnik), Montenegro (Podgorica, Budva), Bosnia and Herzegovina (Sarajevo, Jahorina), Hungary (Budapest) and beyond.
We organize all cross-border routes as private transfers without stops for passengers who are not part of your group.
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How do I request a quote for group transport?
Send us an inquiry via the online reservation form or call us directly at +381 65 373 7448. Provide the number of participants, locations, date and time frame — we respond within 2 hours with a personalized quote and fixed price.
For details on individual ride prices, see our price list. For corporate clients with regular needs, we offer a monthly framework agreement.
Book your ride in just a few clicks
Choose your vehicle, enter your trip details and confirm your booking instantly. Transparent pricing, fast confirmation, no hidden fees.
Or contact us directly · office@grandsolutions.rs · We respond the same day
